June 10-13, 2018
The National Travel Monitoring Exposition and Conference (NaTMEC) is the premier venue where state and MPO traffic data collectors, traffic data users, and managers of data programs come together to keep abreast of new products and services. This biennial specialty conference is for equipment manufacturers, software developers, and service providers to meet with current and potential customers. Exhibiting at NaTMEC offers a targeted audience for marketing your products and services.
The exhibits open with an evening reception on Sunday. Dessert and refreshment breaks are offered in the exhibit hall on Monday and Tuesday. These session-free times are designed to enhance booth traffic in an informal and festive setting for visiting with prospective customers.
Reach the traffic data world by exhibiting at NaTMEC!
Profile of Attendees*
Preliminary Schedule at a Glance
EXHIBIT HALL SCHEDULE
- Tuesday, June 12, 10:00 a.m. – 2:00 p.m.
- Morning Break 10:00 a.m. – 10:30 a.m.
- Lunch Noon – 1:30 p.m.
Exhibitor Move Out
- Tuesday, June 12, 2:00 p.m. – 5:00 p.m.
- Sunday, June 10, 12:00p.m. – 4:30 p.m.
- Sunday, June 10, 5:30 p.m. – 8:30 p.m.
- Monday, June 11, 10:00 a.m. – 4.00 p.m.
- Morning Break 10:00 a.m. – 10:30 a.m.
- Lunch Noon – 1:30 p.m.
- Afternoon Break 3:30 p.m. – 4:00 p.m.
SPACE RENTAL FEES AND TERMS
Full payment by credit card is required at time of online application.
Fees are per 10’ x 10’ space. Deadline for bookings is May 1, 2018, or until spaces are filled.
- $3,200 per 10' x 10' exhibit space.
SPACE ASSIGNMENT AND ONLINE RESERVATION
Booth registration is listed at the bottom of the registration option list:
Note the following are required at the time of registration:
- Payment by VISA, MasterCard, or American Express
- Description of what you plan to exhibit (50-word maximum)
- Interested vendors will be given priority space in the Outdoor Exposition while space is available.
In-line booths may be combined to create a larger in-line booth.
Your space rental fee includes two complimentary conference registrations and 25 exhibit guest badges per 10’x10’ booth. To register additional staff at the special rate of $550 (Early Bird), visit https://www.natmec.org/. Badges may be picked up onsite.
For hotel and transportation information, visit https://www.natmec.org/.
Preliminary Exhibition Hall Floor Plan
Exhibitor Guest Badges
Exhibitor Guest Badges (25 per 10’ x 10’ booth) will be electronically distributed to each exhibiting company.
Exhibitor Guest Badges are for:
- Anyone interested in purchasing your products and services
- Spouses of your employees
- Distributors or sales representatives who do not work for your company
Exhibitor Guest Badges are not for contractors or service technicians involved in your exhibit set up.
Exhibitor Service Kit
Each 10’ x 10’ booth will be set with a one-line identification sign imprinted with company name and booth number, 8’ high back drape, 3’ high side drapes, two chairs, draped table, and wastebasket. The ballroom is carpeted. Overnight perimeter security will be provided, however exhibitors ultimately are responsible for the security of their own materials.
Installation and Dismantling
Exhibitors will have access to the exhibit hall for set up on Sunday, June 10, from 12:00 p.m. until 4:30 p.m. All booths must be installed and ready for the Opening Reception by 4:30 p.m. Any booth not occupied by 4:00 p.m. is subject to forfeiture with no refund of booth or registration fees.
Exhibitors may access the exhibit hall one hour prior to opening and remain 30 minutes after the close each day. All booths must be staffed during open hours. Exhibitors may not begin packing and booths may not be dismantled before 2:00 p.m., Tuesday, June 12. All booth material must be crated and ready for removal by 5:00 p.m. on Tuesday. It is the exhibitor’s responsibility to pack and remove or consign for shipment all items of value prior to leaving booth unattended. We cannot be responsible for any materials left after 5 pm
Display Sizes and Limitations
A Standard Booth is one (10' x 10'). Booths can be combined in a straight line to make a double booth (10 x 20). Peninsula booths are not allowed. Exhibit fixtures, components, and identification signs will be permitted to a maximum height of 8' in the back 5' of the booth. No solid exhibit construction or freestanding display fixtures over the height of 4' are allowed in the front 5' of the exhibit. Structures (other than literature tables or counters) designed for holding computers, monitors, televisions, video screens, or similar display elements, signs, etc., must not be placed in the front 5' of the exhibit booth. Materials, equipment, and floral presentations in the front 5' of the display that exceed 4' from the floor must not create an obstruction that prevents clear view of neighboring exhibits. The rule of thumb is to stand at one end of an aisle and have a clear view of the space above 4' in the front 5' of all booths in that aisle.
Perimeter Wall Booths
Booths along the perimeter of the exhibit hall must conform to the 8' height limitation.
End of Aisle
Exhibitors with a booth at the end of the aisle may not open their booth to traffic on two sides of the booth.
An in-line exhibit booth may not exceed the height of 8' from the exhibit hall floor; island booths may be permitted to exceed the 8' height restriction with prior written approval from TRB.
To Book Your Exhibit Booth or
for Questions regarding Exhibit Booths,
contact Dr. Victoria Deguzman, Associate Director, PSR UTC, University of Southern California
Questions regarding NaTMEC Program:
Dr. Stephen G. Ritchie
Director, Institute of Transportation Studies
University of California, Irvine
Contract: Rules and Regulations
Contract for Space
The Exhibit Booth Application and confirmation constitute a contract between METRANS and the exhibitor. The following rules are part of the contract. Any point not specifically covered in these rules is subject to the decision of METRANS, whose decision shall be final.
Eligibility for Exhibiting
In keeping with the educational purposes of the National Travel Monitoring Exposition and Conference (“NaTMEC”), any exhibitor whose proposed exhibit will enhance the educational purpose of the conference is eligible to apply for space. METRANS reserves the right to reject any application that in its judgment does not meet this criterion.
Assignments will be made on a first- come, first-served basis. In-line booths may be combined to create a larger in- line booth except that corner booths may not be combined. METRANS reserves the right to reassign selected booth space with notification to exhibitor for the benefit of the exposition.
Exhibitor shall have the right to cancel this agreement at any time by written notice to METRANS. Refunds will be issued for written cancellations and/or reductions in space as follows: Full refund until November 10, 2017, 50% refund from November 11, 2017 through February 4, 2018, no refund can be guaranteed after February 4, 2018. METRANS retains the right to resell booth space canceled by the exhibitor.
METRANS will provide the following: a 10’ x 10’ standard booth; a one-line identification sign, listing company name and booth number; an 8’-high back drape and 3 foot side drapes. The hall is carpeted. METRANS will provide overnight perimeter security, however the exhibitor ultimately is responsible for the security of its own materials.
Standard in-line booths may not exceed a back wall height of 8’, and no part of the exhibit or equipment may exceed a height of 4’ in the front half of the booth. All islands are restricted to a height of 10’, including the identification sign.
No exhibit is permitted to obstruct the view of adjacent booths. (See Display Sizes and Limitations) METRANS reserves the right to direct revisions, at exhibitor expense, of any exhibit that does not comply with these guidelines.
Use of Space
No exhibitor is permitted to promote products, equipment, or services other than its own. If an article of a non- exhibiting firm or business is required for the operation or display of an exhibitor’s wares, identification of such an article shall be limited to the usual and regular nameplates, imprinting, or trademarks under which article is sold in the regular course of business. No subletting or sharing of space is permitted. All activities must be confined to the limits of rented space and must not impede traffic or interfere with the activity of other exhibitors. METRANS may evict exhibitors who, because of noise, conduct of personnel, methods of operation, or any other reason, detract from the general educational character of the meeting. In the event of eviction, METRANS will not issue a refund. Order taking is permitted.
Only sponsors and companies with space contracted in the exhibit hall are eligible to reserve a suite or meeting room for hospitality purposes. Sales meetings are restricted to 10 people or less. Exhibitors are not permitted to display equipment or products or to conduct product demonstrations in suites or sleeping rooms during NaTMEC. Advance approval is required and may be obtained by emailing your request to VictoriV@usc.edu.
Distribution of product/service literature may be made only within the booth space assigned to the exhibitor presenting such material. Companies that are not assigned space will not be permitted to solicit business at the conference. Only customary/descriptive product literature and samples may be distributed to meeting
attendees. Contact the hotel if you would like to order food or beverages.
Protection of Exhibit Facility
Exhibitors shall not deface any part of the exhibit facility. The cost of repairing any damage caused by the exhibitor, its employees, representatives, or agents will be billed to and paid by the exhibitor.
Nothing can be taped, tacked, nailed, screwed, or otherwise posted to the columns, walls, floors, ceiling, furniture or other property of the hotel. All setup and dismantling of exhibit booths and equipment must be conducted within the exhibit hall. No storage of exhibit materials will be permitted between or behind booth draping.
Labor, Safety, and Fire Codes
The exhibitor is responsible for knowledge of and compliance with all union requirements, fire, and safety codes. Booth decorations must be flame-proofed and all hangings must clear the floor. Electrical wiring must conform with all federal, state, and municipal government requirements and to National Electrical Code Safety Rules. If inspection indicates that an exhibitor has neglected to comply with these regulations, or otherwise incurs fire hazards, the right is reserved to cancel, at exhibitor’s expense, all or such part of the exhibit as may be irregular.
Liability and Insurance
The exhibitor is responsible for any claims arising out of its own negligence, or out of the negligence of its employees or agents. The exhibitor shall be responsible for protecting its own property to its full value, either through purchased insurance or self- insurance. METRANS will not assume responsibility for any loss or damage to exhibitor property.
In holding the Exhibit, METRANS does not act as the agent of the exhibitor, the Hotel Irvine, the official general service contractor, or any other party. Claims against any party other than METRANS are to be submitted directly to the party involved.
In the event the Exhibit is canceled, or the exhibitor does not participate due to circumstances within the control of METRANS, the liability of METRANS shall be limited to a refund of all monies paid by the exhibitor as exhibit-booth rental and registration fees.